Fleet Clerk – Coca-Cola (Various Locations)

Locations: Bloemfontein, Midrand Head Office, Polokwane, Phoenix, East London, Pevland, Perseverance.

Ref NO: CCB250107-27

Job Type: Permanent/Full-time

Closing Date: 14 January 2024

Job Opportunity: Fleet Clerk
Company: Coca-Cola Beverages South Africa (CCBSA)

Coca-Cola Beverages South Africa (CCBSA) is seeking a skilled and motivated Fleet Clerk to join our Fleet department at the Bloemfontein depot. Reporting directly to the Fleet Controller, the primary purpose of this role is to support the transport team by ensuring compliance with relevant legislation and adherence to transport administration processes for the area.

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Key Responsibilities

The role of the Fleet Clerk involves the following duties and responsibilities to be fulfilled:

• Record fleet maintenance data using software such as SAP.
• Perform general transport administration tasks as required.
• Process orders, ensure adherence to PTP principles, and file documentation appropriately.
• Follow up on accident repairs, handle related documentation, and allocate costs to relevant departments.
• Manage and control the spare key box cabinet.
• Coordinate and obtain quotes for fleet requirements.
• Reconcile Standard Bank accounts and order fleet cards as needed.
• Allocate costs to the appropriate cost centers and distribute as necessary.
• Record odometer readings and hours operated on a weekly basis.
• Update monthly key performance indicators.
• Maintain a comprehensive filing system for vehicle and service records.
• Oversee purchase orders and ensure buying compliance.
• Update and distribute daily out-of-service and breakdown reports as directed.
• Maintain the SAP Fleet database, including license updates and physical fleet counts.
• Manage daily and monthly fuel controls, re-ordering as necessary.
• Distribute vehicle maintenance plans.
• Coordinate with depots to ensure timely vehicle servicing and repairs.
• Conduct physical asset verification as required.
• Schedule and validate inspections of forklift gas tanks and bulk gas tanks.
• Collect, record, and file pre-trip inspection reports for audit purposes.
• Address and close out vehicle tracking queries.
• Handle administrative tasks for local management, including charge distribution for accidents or vehicle abuse.

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Qualifications & Experience

Applicants will be required to meet the following minimum requirements to be considered for this role:

• Matric certificate (Grade 12).
• At least 2 years of relevant experience in fleet administration.
• Strong computer skills, including proficiency in Excel, PowerPoint, Word, and Outlook.
• Familiarity with SAP PM (advantageous).

Key Competencies & Attributes

• Excellent organizational and planning abilities.
• Strong administrative and attention-to-detail skills.
• Ability to work effectively under pressure and meet deadlines.
• Team player with a sense of urgency and a customer service mindset.
• High level of dependability, self-discipline, and achievement orientation.

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Additional Information

• Internal candidates must submit a fully approved application form, signed off by both the Line Manager and HR, to the Talent Acquisition Specialist before the closing date.

If you have the required skills and experience, this is an excellent opportunity to contribute to a dynamic and fast-paced environment!

How to Apply

Please note// Applications for the Fleet Clerk position may only be submitted online through the official Coca-Cola Careers website. Follow the instructions provided below to assist you apply.

Read through the summary of the Fleet Clerk position provided above for important details that you need to know regarding the post before you apply and then click on the APPLY HERE tab below. It will redirect you to the original post on the Coca-Cola Careers website.

Further, read through the full description of the Fleet Clerk position on the official Coca-Cola Careers website for the full overview of the original post and then click on APPLY below the post. Furthermore, it will redirect you to the login page below. 

From the page above, click to Sign Up for an Account as highlighted, it will redirect you to the Sign Up Options page and click to Sign Up with Email. Therefore, it will redirect you to the registration forms and Sign Up. Thereafter, you will be redirected back to the login page, login again and complete the other fields of the application forms. Ensure that your changes are saved on the system for your application to be considered. After submitting your application, rest assured that your application will reach the HR Office of the Company.

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