Assistant Officer – UFS (Bloemfontein Campus)

Location: Bloemfontein, Free State

Ref NO: 5843 – (1542)

Occupational Level: Semi-Skilled

Closing Date: 14 August 2024

Job Description

Application Requirements

Please ensure all relevant documentation is attached to your application:

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (include SAQA accreditation for foreign qualifications)
• A copy of your identity document (ID or passport for foreign nationals)
• Proof of registration with a Professional Body (if applicable)
• A copy of your driver’s license (if applicable)
• Confirmation of employment from your current or last employer if unemployed (only for external applicants)

Also Apply For: Office Manager – University of Free State (Bloemfontein Campus)

Duties and Responsibilities

The Assistant Officer role involves the following duties and responsibilities to be considered for this role:

Office Administration

• Provide administrative duties and serve the office reception/messenger service.
• Manage the diaries of Candidate Legal Practitioners, Legal Practitioners, and the Director of the Law Clinic, including scheduling meetings.
• Handle general administration tasks such as answering phone calls, typing, receiving, and dispatching faxes, emails, correspondence, reports, and schedules.
• Assist other staff members in the Law Clinic as needed, including taking messages and making phone calls.
• Assist students with queries regarding marks, venues, etc.
• Book venues for events, meetings, and scholarly engagements.
• Assist with key Law Clinic projects such as Moot Courts.
• Identify, monitor, report, and follow up on maintenance needed at the Law Clinic.
• Collect and distribute documents from the Faculty of Law and other internal departments.
• Represent the Law Clinic in community service-learning programs and other required functions.
• Perform any other administrative duties assigned by the Director, Law Clinic.

Also Apply for: Administrative Assistant – PSG (Bethlehem, Free State)

General Financial Administration

• Obtain and evaluate quotes and process orders for all Law Clinic requirements.
• Keep records of all purchases and ensure sufficient funds are available before purchasing items.
• Manage stationery inventory and records.
• Process invoices and other payments related to purchases, renewal of subscriptions/membership fees, subsistence and travel, etc.

Also Apply For: Business Area Admin Clerk – BKB (Bethlehem, Free State)

Client Support

• Liaise with entities, organizations, and government departments relevant to the Law Clinic’s mandate and work.
• Schedule appointments and prioritize urgent and high-impact matters.
• Ensure timely attendance to clients and diarize appointments.
• Respond promptly to client inquiries and escalations.

Also Apply For: Security Officer – Grade C – Servest ( Pretoria & Alberton, Gauteng)

Inherent Requirements

Applicants will be required to meet the following duties and responsibilities to be considered for this role:

• Grade 12 or national vocational certificate on NQF Level 4.
• Relevant work experience related to the duties and responsibilities.
• Knowledge of civil litigation, student training, and moot courts.

Competencies

Required Competencies

• Results oriented – Reliable, responsible, and dependable, able to fulfill obligations and the ability to deal calmly and effectively with high-stress situations.
• Strategic thinking – Detail-focused, aiming for perfection, approaching work in an organized manner and the ability to plan work and follow plans.
• Business Acumen – Adherence to rules and regulations and proficient in using MS Office.
• Leading – Ability to lead, take charge, offer opinions and directions to others and cooperative, displaying a good-natured attitude and encouraging teamwork.
• Building coalitions – Ability to negotiate, sell, influence, and persuade others and sensitive and understanding of others’ needs and feelings.

How to Apply

Please note// Applications for the Assistant Officer position may only be submitted online through the official UFS vacancy website. Applications submitted through any other platform will be not considered.

Read through the summary of the Assistant Officer post provided above for important details that you need to know regarding this post before you apply and then click on the APPLY HERE tab below. It will redirect you to the original post on the official UFS vacancy website.

Further, read through the full description of the Assistant Officer post from the official UFS vacancy website for the full overview of the original post and then click on the Apply For This Job tab below the post. Furthermore, it will redirect you to the login page, login to apply if you already have an account or click to Create New Account. After creating your account, login again and follow the instructions to complete your application by providing your personal information, attach your CV and your supporting documents and then submit your application.

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